Tag Archives: Calendar

Five tip Friday ~ The Calendar App and iCloud

1/ Edit appointment details using the Calendar Inspector in macOS Sierra — The Inspector window appears when you add a new event, or double-click on an existing event in the Calendar app in macOS Sierra, or click and event once and choose Command-e.
Inspector shows you all the details of your events, including who’s invited, and where and when you want the event to occur. Start typing an address and Calendar suggests matching locations. Start typing the name of a contact in your Address Book and Calendar suggests matching names based on contacts you’ve entered in the Contacts app.
You can even see your event locations on a miniature map in the Inspector. (If you click this mini map, the Maps app opens a full size view.)  The mini map includes an estimate of the travel time to your appointment destination from your current location in the event Inspector as well as the weather forecast for that day. (For travel time estimates, directions and weather, you need to turn on Location Services in System Preferences.)

2/ Use your iCloud account in macOS Sierra’s Calendar app — iCloud is included with macOS. Once you sign up for your free iCloud account, you can push calendar updates across your devices, share your iCloud Calendar, and see your calendar on the iCloud website.
If you have an iCloud account , you can use iCal to access and manage your iCloud calendars. If you set up the iCloud Calendar service on several devices and computers, your iCloud calendar and reminder information is kept up to date on each device and computer.
Set up your iCloud calendar account from System Preferences to see your iCloud-based calendars in the Calendar window. In the System Preferences app, click iCloud and sign in.
If this is your first time signing in from this computer, you’ll be asked if you want to use iCloud for contacts, calendars, and bookmarks. Make sure that the calendars option is selected (checked), then click Next.
If you’ve previously signed in to iCloud, you’ll see a list of iCloud services – select the check-box next to Calendars to have them sync.

3/ Add calendars to macOS Sierra’s Calendar from other services besides iCloud — You can use your iCloud account in macOS Sierra’s Calendar app to add an event, and this appears as if by magic on all your other Apple devices linked to that same Apple ID. But you can also add appointments from other popular services to your calendar in Calendar app, including Exchange, CalDAV, Facebook, and Yahoo:
Choose Apple Menu () > System Preferences.
Select Internet Accounts.
Click the Add Account (+) button at the bottom of the window.
Choose the account type you want to use, and enter your account credentials.
Make sure the option Calendars is selected (checked) to display the events associated with this account in the Calendar app. [These three Calendar tips came form the Apple World Today.]

4/ iCloud Drive and syncing iWork documents to your iOS devices — Those files aren’t necessarily being stored on your iPhone or iPad. Meaning that if you’re out and about, heading into a bad cell area may cause you to lose access to said files. Which is a bummer.
To check out what your situation, just open any of the iWork apps (Pages, Numbers, or Keynote) on your iOS device. When you do so, you’ll see a list of your documents of that type. If some of the files are in iCloud but aren’t downloaded, you’ll see a tiny cloud icon on those.
Of course, you can tap to download any one you’d like, but if what you really want is to keep all documents of that kind on your iPhone or iPad at all times, head over to your Settings. Scroll down until you see the section for the app you’d like to download stuff for and tap it.
Within that, look for the “On-Demand Downloads” toggle.
Turn that OFF, and everything you’ve got within that app will download so you can keep all your documents on your iPhone. This is great if you’re going on a trip and don’t want to use cellular data, for example, or if you just know you always need access to your spreadsheets. But be careful—I strongly suggest that you go into the app in question and make certain that the process has completed before you hit the road. You might even want to turn on Airplane Mode for the device and try to open a file or two. Paranoid? Heck, that’s just who I am. Almost a decade of tech support has traumatized taught me well.

5/ iSee the status of uploads in iCloud Drive — While we’re messing with iCloud,  you can turn on Finder’s Status Bar, the option for which is under the View menu click on the iCloud Drive option in Finder’s sidebar (shown above), and suddenly you’ll get a lot more information about your uploads.
Also turn the Path Bar on (View > Show Path Bar, shown below). This is helpful if you’d like to have a trail of breadcrumbs, so to speak, leading back within the folder structure you’ve navigated through – this appears at the bottom of folder windows. Any of the location icons in the Path Bar are double-clickable, as well, to return you to someplace you’ve been. Useful if you tend to drill way deep down into folders and then forget where you came from! Not that I ever do that myself, oh no.

Five Tip Friday ~ Tidiness tips for macOS

1/ Minimise apps into their icons — You can click the yellow pill button in the upper left corner of a window to minimize an app’s window into the Dock in macOS Sierra, but if you minimize a lot of windows, the right side of the Dock quickly becomes cluttered.
The solution is to minimise windows into their app icons.
Open System Preferences from the Apple menu and choose Dock. Check the box next to ‘Minimize windows into application icon’ (shown above). Now they minimise down into the originating app’s icon – click-and-hold on that in the Dock to see your files (below).

If you have a lot of minimized app windows, and have trouble finding what you’re looking for, control-click (hold down the Control key on your keyboard and click) the app icon to reveal a list of that apps minimized windows. Choose an item from the list and it will open.

2/ Group windows by application in macOS Sierra — macOS Sierra introduced system wide tabs for most (but not all) apps, allowing you to merge multiple windows into a single window or separate merged windows.
With two or more windows of a supported app open, go to the Windows menu in the Finder and choose ‘Merge All Windows.’ All windows of the same app will be grouped into a single window. Each file you have open will appear as a tab inside the single window.
To separate the merged windows into standalone windows of their own, select the merged window to make it active. Go to the Windows and click the ‘Move Tab to New Window’ option. Click it to move the selected tab to a separate window.
This won’t separate all tabs into windows of their own, but separate the current tab to its own window. All remaining tabs will remain grouped into a single window unless you separate them one at a time.
Click the close button on a merged window, and it will close all tabs you have open in it.

3/ Move multiple Events between Calendars — If you’ve got several events you need to move to a different calendar, change to month view by pressing Command-3 or click on the Month option in Calendar’s toolbar or at top-centre of Calendar.
Now find the events you’d like to move, hold down Command on your keyboard and click on each one to select them all in turn.
When your events are all highlighted, right- or Control-click on any one of them. From the contextual menu that appears, choose the ‘Calendar’ option and pick the one you’d like to move your selected events to. Simple.

4/ Multiple ways to move items to Trash — Trash is a To put item(s) in the Trash, once can simply drag the item(s) to the Trash icon, or move highlighted file(s) to the Trash using the keyboard combo Command-Delete. If you realize you made a mistake, you can Undo the operation by choosing File > Undo, or the keyboard combo Command-Z.
If you’d like to delete highlighted items immediately, you can hold down Option and select File > Delete Immediately…. Alternately, you can use keyboard combo Command-Option-Delete. Either way, you’ll received a confirmation dialogue that the operation is permanent and can’t be undone.

5/ Empty stubborn Trash items — ToIf there are files in the Trash, which you can confirm visually because you’ll see items in the Trash, you can empty it by either choosing Finder > Empty Trash…, or using keyboard combo Shift-Cmd-Delete. You’ll be presented with a confirmation dialog asking if you’re sure. You can also hold down Option and select Finder > Empty Trash, or use keyboard combo Shift-Option-Command-Delete. Notice that since there isn’t a trailing ellipsis after the choice, it will be done immediately without a confirmation dialogue. [If this still doesnt work, you need Terminal, as detailed here.]

Five Tip Friday ~ iOS 8 and your iPhone/iPad; Reminders and Calendar

1/ Make calls straight from Reminders — Apple’s Reminders app can come in handy on your iPhone, particularly since it’s very easy to create them using Siri. To make a call from Reminders, create a reminder like ‘Call Jo Public at 8am’. Make sure it starts with “call” and that you have the person in your Contacts already.
When you have it set up, it’ll pop up at the right time to remind you. When you see it on your lock screen, put your finger over it and swipe left, and the option to call directly appears if the reminder includes a contact with a phone number even in the lock screen. Now you can save steps when you’re using Reminders to set up phone calls.

The List button on iPhone
The List button on iPhone

list2/ Switch between day and list view — If you tap on a date in Calendar on your iPhone, you’ll get an expanded view of your daily appointments. Scroll up and down to see which hours are free and which are booked, with each event color-coded depending on the calendar it’s assigned to.
In the day view, you’ll find the list button (it looks like a tiny bulleted list, shown above) in the top-right corner of the screen, to the left of the Search field. Tap it, and your upcoming events are arranged in one big, scrollable list (left).
(There’s no list button in the iPad version Calendar—you just have the monthly view, which boasts details for each day’s events.)

3/ See your entire week on your iPhone — The iPad version of the Calendar app has four clearly marked views to choose from: Day, Week, Month, and Year. On an iPhone, the Day, Month and Year views are (relatively) easy to find, but what about the Week view?
Just tilt your iPhone into landscape orientation and your week will twirl into view, no matter which calendar view you were checking.

4/ See event details from the month view — The standard month view in Calendars for iPhone offers a blank, rather unhelpful grid of dates — tap one, and you jump to the expanded daily view. To see the whole month again, you’ll have to tap the Back button. But the Details button, which sits unobtrusively next to the Search button in the top corner of the screen, shows a list of events for the selected date, with the rest of the month still visible. Tap another day of the month, and you’ll see the events for that day. You can even switch months by swiping up and down.

5/ Drag and drop calendar events — The most obvious way to change the time of an event in Calendar is to tap it and edit its “start” and “end” times, but there’s actually a much easier way.
Just tap and hold an event until it pulses, then drag it anywhere you like in your calendar. You can also grab one of the little handles above or below an event to pad it out or cut it short.

Five Tip Friday for Waitangi Day ~ some hidden iOS 8 features

This is late as it’s a holiday in New Zealand, but here are some cool, hidden iOS tips (https://macnzmark.wordpress.com/2015/02/06/5tf-for-ios8/).

There are all sorts of EQ presets, including the special Late Night option.
There are all sorts of EQ presets for music, and even a special Late Night option that works with video too.

1/ Found a lost iPhone? Siri can help you find its owner — There’s a way for you to be a Good Samaritan, and that way’s name is Siri. Simply activate Siri on the phone, as this can be done even if the device is locked,and ask Siri “who does this phone belong to?”
Siri will give you the owner’s contact information from phone number to email depending on the user’s settings. Now you know exactly how to contact the phone’s owner, earning yourself some karma in the process.

2/ Save your hearing with the Late Night EQ option — Within iOS, there’s a setting that’s been around since iOS 6: a special EQ option that compresses whatever audio you’re listening to so that the loud stuff will be quieter and the quiet stuff louder. With this, you don’t have to turn your volume up so much when you’re on public transportation or in some other noisy place. For podcasts or iTunes movies, it’s pretty handy.
Open the Settings app, and then tap Music. Under that heading is EQ: pick that. Here you’ll see all sorts of audio adjustments you could try, includingTreble Booster, Small Speakers and Rock. Most only apply to music you’re listening to, but Late Night works on video output, too.
Once you tap Late Night you’ll see the small checkmark appear next to it. Just remember to turn the EQ setting to another option when you’re wanting to listen to music.

3/ Hide iCloud iBooks — Sometimes under iOS 8 you don’t seem to be able to delete purchased books. When you try, you may see the book cover still there, except with a ‘download from iCloud’ symbol at the upper-right corner of the book. This is pretty annoying if you want to get rid of books after reading them. Here’s how to fix is: first go out to your main library view (by tapping Library if you’re in the middle of reading a book, or by tapping My Books at the bottom if you’re anywhere else). Then ‘All Books’ at top centre. On the next screen you’ll see your collections, but down at the bottom, the option you need is Hide iCloud Books.
Toggle that on, and you’ll only see the items you’ve actually downloaded to your device.

4/ Auto-delete old Messages — Once you’ve been using your iPhone for a while, you build up quite an archive of text messages. This can take up unnecessary space (do you really need those texts and pictures from two years ago?). iOS 8 now allows you to automatically delete these old messages after either 30 days or one year, potentially freeing up gigabytes of storage.
Tap Settings>Messages and scroll down to Message History – here you can select how long you’d like to keep your old messages: forever, 30 days or one year.

5/ Create custom repeating events in Calendar — Launch the Calendar app, create a new event, tap the Repeat setting, then tap Custom. Here, choose the frequency with which you’d like the event to repeat: daily, weekly, monthly, or yearly.
Next tap Every, and make a selection: once a month, for example. You can choose twice a month, three times a month and so on.
Tap ‘Each’ if you want to create an event that repeats on a certain day, say, the 10th of each month, or tap ‘On the…’ to pick a specific day of the week, such as the first Thursday of every month.
Once you’ve made your selections, just back up to the New Event screen, then tap the Done button when you’re finished editing.

Five Tip Friday — Mac Maps, Calendar and your personal Apple support page



1/ Finding locations in Maps —If you are trying to get directions using the Mac’s Maps program, but you don’t know the address, there are a couple of simple ways to do that. First of all, if the place you’re headed to has a landmark icon next to its name, click that to bring up the location’s address and a small selectable ‘i’ you can use to get directions.

2/ Right- or Control-click — If the location you want directions to has no icon to click (if you’re trying to get to an intersection, for example), the secret lies in right- or Control-clicking directly on the spot. Doing that will bring up a handy contextual menu, from which you can drop a pin or open a new window. But best, perhaps, is the ‘Get Directions’ option: pick that, and Maps will automagically take you right to the place you need to go.

3/ Straightening out mangled URLs — If you’ve typed in a URL bar in Safari or tried to edit back to a back slash to move up a level or two, but got it wrong so you get a ‘Page cannot load’ or similar message, the fix is to hit the ESC key (at top left of all Mac keyboards) once. The browser stores the original URL when the page is first loaded, and when you hit ESC, that page’s original URL is returned to the address bar, overwriting any edits

You can easily add multiple URLs to Calendar Events
You can easily add multiple URLs to Calendar Events

4/ Add multiple URLs to Calendar Events — When you create a new event in Calendar, there’s a clickable area titled ‘Add Notes or URL’. Clicking it brings up separate sections for Add Notes and Add URL. Rather than entering the URL into the Add URL section, click on Add Notes. Now start typing or pasting URLs into the Notes section. Don’t worry about ‘http:// ‘at the beginning of the URL, just typing an address like mac-nz.com will turn the URL into a clickable link when you press Return on your keyboard. You’ll see the address turn blue and gain an underline, indicating that it can be clicked, and since you’ve pressed Return, you can proceed to type in or paste subsequent web addresses.

5/  Apple has a customer-support page built just for you — If you have a Mac, an iPhone and maybe an iPad or two, and you have a problem and you want to find out if something is still under warranty (and what that warranty covers), you can find out all that and more in one place — a place many Apple users have never heard of.
Apple has a standard Support website, but we’re talking about your own Support Profile page. There, you can view a list of all of your Apple products, check their warranty coverage, access troubleshooting resources, and contact Apple’s support team. Here’s how to take advantage of all that. You’ll need to log in to ‘My Support Profile’ (main picture, above) with your Apple ID email address and password.
It pays to log in and make sure all your devices are in here.