Tag Archives: Notes

Five Tip Friday ~ Some tips for iOS 10: PDFs to iCloud; Notes and Calendar


iOS 11 is imminent – most of these will work for that too, though, so here’s to 10.

1/ Save a PDF to iCloud — If you can print a particular item in iOS 10, you can save it as a PDF. You can also share a newly created PDF through a message or an email.
First open any app you can print from. In this case, I’m using Safari, so I’ll start the printing process by tapping the Sharesheet icon (an upwards arrow in a rectangle – it’s circled in the image at left). Once the options screen opens, swipe to find Print along the bottom row of icons and once you tap that, you will see a preview of how my webpage would look if you printed it.
But here’s the hidden feature: place two fingers on the screen and pinch outwards to open on the little preview image and you will be taken to the PDF version of the item. Yet another Sharesheet allows you to save the PDF to iCloud Drive with an icon on the bottom row of the subsequent screen
You can also do the typical sharing stuff with your PDF: add it to a message or an email, or other options.
[From Melissa Holt at  Mac Observer.]

2/ In Notes on iPhone/iPad, use an On My [Device] account — If you’re really concerned about the security of data you type into your notes, you should probably lock the important ones. Also, though, you can choose to store certain notes only on one device or another as opposed to syncing them all through iCloud. You could keep a list on your iPhone but not pull it onto the family iPad that’s signed into your iCloud account, for example.
Visit Settings on the device you’d like to store local notes on, and then go to the Notes section. At the bottom is a toggle for adding an On My [Device] account. Turn that on, and you can choose where to add any new notes by visiting the section in question from your main Notes window; for example, choose Notes under On My iPhone to create or edit anything that lives only on that one device.

3/ Stop; collaborate and listen — If you’re writing a note and look at the top of your screen, you’ll see a silhouette icon. Tap that, and your device’ll walk you through adding someone as a collaborator.
This means that anyone you add to that note will be able to see changes you make to it, which could be handy for all sorts of shared tasks. The only caveat is that you can only use this feature through iCloud, so you’ve gotta be logged in. (And if you need more info, check out Apple’s support article on this.)

4/ Save media you add to Notes — If you need to remember to buy or do something, taking a picture within a note is a good way to accomplish that. To do so, just tap on the little plus button within a note if you don’t see the toolbar then pick the camera icon to snap a picture.
The default means that none of those saved images and videos are added to your photo library, but if you’d like to switch that up, visit Settings> Notes and change that option. Afterward, the media you save in Notes will be saved in Photos, too.
(Within Settings> Notes, there’s also an option labeled New Notes Start With. If you’re not fond of your notes always having a big bold title or heading at the top, you can change that to ‘body’ and it’ll all just be regular text.)
[These Notes tips also came from Melissa Holt at Mac Observer.]

5/ Automatic reminders for events you set in Calendar — There’s no need to manually add a reminder to each and every meeting in your calendar. Instead, you can set the iOS Calendar app to automatically add a reminder for any new events you create. Tap Settings, choose Calendar, then tap the Default Alert Times setting.
Now select automatic alert times for up to three different types of Calendar events: birthdays, generic events and all-day events. For birthdays and all-day events, you can set a default alert anywhere from a week before to the morning of the event. For standard events, your auto-reminder choices range from a week before to the moment the event begins.
You can even add a Time to leave reminder that’ll let you know when to start commuting to an event, provided you’ve filled in the event’s Location field. Just enable the Time to Leave setting.
Back out of the Settings screen, head back to the Calendar app, and create a new event. When you do, you will see an alert already set up. [There are more iOS Calendar tips at Here’s The Thing.]

Five Tip Friday ~ Focus on iPhone


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1/ Additional currency symbols on the iOS keyboard — The keyboard on the iPhone and iPad has a surprising number of extra characters that you can type if you know how to find them. Here’s how you type international currency symbols like the British pound, the Euro and more:
Tap the ‘123’ button at lower left of the on-screen keyboard.
Tap-and-hold on the Dollar sign ($) – ie, touch the character and leave your finger on it, just like you do to get the accented vowels. Slide your finger over to the correct character on the popup that appears without letting your finger lose contact with the screen.
Let go on the character you needed.
(Keyboards other than English may have a different array of symbols.)

2/ Jump instantly to the top of a page — Sometimes scrolling back to the top of a long webpage, document or list can be a pain. Here’s a neat little shortcut that many iOS users have overlooked: a quick tap at the top of the screen.
Try this – grab your iPhone, iPad, or iPod touch. Next, open an app with a scrolling page, such as a website, list of Mail messages or a long document. Swipe as you normally would to scroll down a bit. It doesn’t matter if you scroll to the very end of the page or just somewhere in the middle; this tip works no matter how far you’ve scrolled.
Now tap once at the very top of the screen – tap around the top level  area of your screen where the time, battery-charge and connection info is displayed –  and it should scroll all the way back to the beginning.

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3/ iOS 10 lets you collaborate on Notes — The new Notes collaboration tool in iOS 10 might be the reason you need to upgrade. The person who creates the note owns it and has the power to invite people to view and contribute to the note. Just tap the new collaboration icon – it’s a round yellow badge with a person and a plus sign – to send invitations via text, email, or by copying and sharing a link.
If they’re also using iOS 10, tapping that link will prompt them to either open the note immediately or decline. It’s easy and seamless, but that’s only on devices that are running iOS 10 – otherwise, they’ll be pointed toward an iCloud web link to sign in and open the note there.
After that, collaboration is simple. You can see changes happening in real-time, with new text highlighted in yellow for a moment before the background fades in with the rest of the copy. People you’ve invited to collaborate on your note can share the link with others, but they can’t invite additional people to make changes. You can cut off access to your note at any time, or delete the note altogether. Notes that people are collaborating on with you are marked with the person icon in your list of notes.

parkedcar4/ Apple Maps in iOS 10 knows where you parked your car — A new feature in Apple’s newly released iOS 10 automatically remembers where your car is located. This is done automatically for a trip that does not end at the user’s home address. The new feature notifies a user that their vehicle is parked and drops a pin on a map in its location. Users can get directions to their parked car, or edit the location to pinpoint it more accurately.
A parked car also shows up automatically as a recommended destination in Apple Maps – a ‘Parked car’ option shows up on the Apple Maps lock screen widget for easy access, if a user has that enabled in iOS 10.
(Maps has other significant changes in iOS 10, including quick access to destinations along a current route, such as gas stations or restaurants. Maps now also provides information on traffic conditions and current road hazards, and the view will zoom in or out appropriately based on speed, location and upcoming route.)

5/ iCloud can back up and restore Health Data — Apple improved options from the latest version of iOS 9 and after. iCloud still does not sync our Health data, but iCloud Backup places a copy with your other data – which means it can restore it to a new device.
It’s wise to manually run a backup shortly before you switch to a new device: make sure your iPhone is on a known network, plug it into power, go to Settings>iCloud>Backup, manually start a backup (tap ‘Backup Now’) then immediately lock your device (by clicking the Sleep button on the top right, or upper right side, of your iPhone). Apple doesn’t explain the reason for that last bit, but it’s worth noting.
When you restore to a new device, iCloud should bring your Health data down with everything else. To be sure of it, wait to wipe your old device once you have verified your Health data made the voyage.
The only way to move this Health data to a new device is by a restoring through either iCloud or Backup. As of this writing, Apple does have a way to manually export your Health data, then save it to other apps via the Share Sheet, but there is no way to manually import that data back into the Health app, which seems like an important oversight Apple should fix.  (Apple outlines your options in this support doc.)

iCloud Photo Sharing, My Photo Stream, apps for Mac power users


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iCloud Photo Sharing vs My Photo Stream: do you need both? Apple offers iCloud Photo Sharing and My Photo Stream on its various Mac OS X and iOS devices. Do you need both? If not, which one is best for you? Apple World Today tries to simplify matters. With My Photo Stream, you can access the recent photos that you take with your iPhone, iPad, or iPod touch on your Mac and PC as long as you have iCloud set up on all of your devices. Photos are stored for 30 days. To save or back up your pics, you have to save them from My Photo Stream to your iOS or Mac OS X device.

Mac power suers Finder replacement (free) — Despite many improvements over the year, most radically with OS X in 2001, the core functionality of Apple’s Finder remains largely the same, despite efforts to improve upon the experience even today. Commander One is a Mac application written entirely using Apple’s new Swift programming language that provides an alternative to the Finder.

TopXNotes is the Mac OS X tool for ‘power user’ note takers — Tropical Software developed TopXNotes, an US$39.99 note pad utility for the Mac, for power note-takers.  With Tropical Software’s solution, notes can be as long as you need want, and you can customise the style, size, color and highlight color. My favorite feature is QuickNotes, where you can tag any note as a “QuickNote” and have it accessible without having to bring TopXNotes itself to the front of your work screen.