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Five Tip Friday ~ Checking the weather Reminders, Night Shift Calendar & extra extras

1/ Check the Weather quickly using Spotlight — If you’re curious what the weather is like, you can launch the stock or a 3rd party weather app, sure, or just pull down on a Home Screen page to get Spotlight (device and ’net search) to appear. Type in “weather (and location)” to get the weather report for that spot. You’ll get the details you’re looking for. The same applies to any day within the normal seven-day forecast period. This Spotlight trick works on iPad, too. (It even works on macOS in Spotlight.)

2/ Delete all Reminders in a list — Sometimes, you want to quickly delete all reminders in a list. People use the Reminders app as a catch-all for everything we want to remember, whether it’s work-related or a group of tasks we need to cary out.
Within iOS, there’s a way to delete not only the list, but also all the reminders within that list. This works for things you’ve marked as completed, along with tasks that you haven’t tapped to show them as done. Launch the Reminders app and navigate to the list you want to delete.
Now, tap the Edit button in the top right corner of the app.
Scroll to the bottom (if you can’t see it it) and find the item that says Delete List.
Tap that option and confirm you want to delete all the reminders. (This is a viable on Mac too: secondary click (right- or Control-click) the name of the list and choose Delete. If you are working in iCloud.com, you can go to a Reminders list, click on Options, and then choose Delete. When you delete a Reminders list from one device, that action will take place on every device logged into the same iCloud account.

3/ Night Shift Mode into Staying on All the Time — You can have Night Shift on iOS on all the time if you prefer the softer lighting (it’s more yellowish) of Night Shift mode all the time. Night Shift is most useful after sunset, you may want to have it enabled all the time. This display-based setting makes your screen “warmer,” usually at night, to cut down on blue light exposure which is believed to keep people awake. To get to this setting: Settings> Display & Brightness> Night Shift. The default is to have the mode activate at sunset, and then deactivate at sunrise but you can also set custom start and stop times for the mode.
To keep Night Shift on during the day, you need to set custom hours for the feature. Unfortunately, you can’t set the start and stop times the same so you have to decide on a one-minute time of the day (or night) when it’s okay for the mode to briefly deactivate: for example, Night Shift could temporarily stop at 1:59am. Then, the mode turns back on at 2am.

4/ Set your default Calendar across devices — People can find their Mac set to add events by default to one calendar while their iPhone is adding them automatically to a different one. This can make it seem that iPhone events are colour-coded differently to Mac events, which is confusing.
All your Apple devices that can sync with your iCloud account have a “default calendar” setting that’ll be applied when you don’t specifically change which one you’d like to add an event to. On the iPhone and iPad, this option is listed under Settings > Calendar. On the Mac, this setting is within Calendar > Preferences under the “General” tab.

5/ Dealing with other calendar services — When a device is set to sync to a calendar (say, a Google one) and that particular calendar isn’t even configured on another of that person’s devices, it will make it seem like everything from one device is disappearing. You can check which accounts you’ve got set to sync calendars on the Mac under System Preferences > Internet Accounts.
Any of your accounts that have “Calendars” listed in grey underneath their names are syncing that service with your Mac. Verify that you’ve got the same list turned on for your iPhone or iPad at Settings > Calendar > Accounts.

Extra – The Health app: as Apple Insider puts it in a detailed explanation, the launchpad for all things is the Health Data tab, which lists all of the categories the app can handle. While Activity, Mindfulness, Nutrition and Sleep are front-and-center, others include Body Measurements,  Health Records, Reproductive Health, Results and Vitals. These all break down into numerous subcategories, where the real meat of the app is found. Under “Activity,” for instance, are items like steps, workout duration, and active energy consumption. Tapping on one displays a graph with adjustable views, as well as an explanation, suggested apps, and a set of configuration options.

Extra extra — the logic of iPhone/iPad Force Quitting: The Mac Observer has a detailed description of why and when you may need to do this, and when you should’t worry.

Five Tip Friday ~ iOS tips

1/ Check your iPhone battery percentage from macOS Sierra — If you are an iOS user who also has a Mac, making sure your Mac and iPhone are both using the same iCloud account and you have Bluetooth enabled, you can hold down the Option key on your Mac’s keyboard and click the Wi-Fi icon in the Mac menu bar. After a second or so, your iPhone will show up in the Personal Hotspot section even if you’re not using it to set up a personal hotspot.
If you’re not using it as a personal hotspot, that option will be in light grey; if you are using the iPhone for that purpose, Personal Hotspot will be in bold letters. either way, the battery icon and signal strength is displayed (left).
However, if you mouse over your iPhone’s line, a small menu will appear that shows the exact percentage of battery you have left (below).

2/ Individual Read Receipts in Messages — You can turn on read receipts in Messages for just one contact. If you tap the information button (an “i” with a circle around it at top-right of your screen) you’ll see the option to enable read receipts just for that person.

3/ Take screen shots on iPhone and iPad — The ability to quickly snap a photo of whatever’s on your iPhone’s (or iPad’s) screen. It’s handy for everything from documenting buggy iOS apps to quickly sharing a text message thread with a friend.
Just press the Sleep/Wake (on the top right of your iPhone/iPad) and the Home button (the dished button at bottom centre of your screen) at the same time. The screen will flash and you’ll hear a telltale camera snap, then find your screenshot sitting in the iOS Photos app’s Screenshots album or in your Camera Roll. From there, you can share it by tapping the Share Sheet button (the square button with the upward arrow).

4/ Pinch-and-zoom to enlarge stickers — You can actually adjust how large or small stickers are before you send them: when you’re peeling a sticker off to put it somewhere in your conversation, add a second finger and pinch-to-zoom. This way you can make it bigger or smaller before you drop it into the chat.

5/ Unfreeze a frozen iPhone — It’s winter here but hey, this can happen in summer too. Sometimes your iPhone may come to a grinding halt, perhaps because of an errant app, or maybe iOS itself has locked itself up for some reason. Generally speaking, quitting a frozen app (by double-clicking the Home button, then swiping up on the app’s multitasking card that appears) is enough to fix the problem. You could also try a standard restart (press and hold the Sleep/Wake button until the “slide to power off” slider appears).
But if an app remains stubbornly stuck—or, worse still, if iOS becomes completely locked up—there’s another way to get things moving again: by force restarting your iPhone (a.k.a., a “hard” reset).
On pre-iPhone 7 models: Press the Sleep/Wake and Home buttons—but instead of letting them go immediately as you would when taking a screenshot, keep holding them until the screen goes blank. In a moment or so, you should see the Apple logo, a sure sign that your iPhone (or iPad) is rebooting itself.
On iPhone 7 or iPhone 7 Plus: Press and hold the Sleep/Wake and volume-down buttons until you see the Apple logo.

Five Tip Friday ~ x2: 5 for macOS and 5 for iOS

I inexplicably failed to post five tips last week, for which I apologise – so here are 10 tips, 5 each for Mac and iOS.


1/ Open folders in new Finder tabs or windows in macOS Sierra — When you open a folder in the Finder (the default application for browsing your Mac’s files), the folder’s contents usually replace the current contents of the window. However, you can open a folder in a new tab or window, if you wish. Open System Preferences (from its icon in the Dock or from the Apple Menu), then click Dock.
Click the “Prefer tabs when opening documents” pop-up menu, then choose your option: Always, In Full Screen Only, or Manually. By default, documents open in tabs only when an app is full screen.

2/ Open folders in tabs or windows — Hold down the Command key on your keyboard while you double-click a folder and it opens in a new tab or window, depending on your Finder preferences. (If the Finder toolbar and sidebar are hidden, double-clicking a folder without pressing the Command key opens the folder in a new window.)
To open a new Finder window without opening a specific folder, choose File > New Finder Window or press Command-N. [From Apple World Today.]

spring13/ Spring-loaded folders — macOS Sierra, as with several previous versions of macOS, supports ‘spring-loaded folders’. These pop open when you drag something onto it while holding down the mouse/trackpad button. Spring-loaded folders work with all folder or disk icons in all views and even in the Sidebar.
Select an icon (not a disk icon) and drag the selected icon onto any folder or disk icon while holding down the mouse/trackpad button. The highlighted folder or disk will flash twice (very quickly), then spring open under the cursor. (You can press the spacebar to make the folder open immediately.) Subfolders wishing this first folder continue to pop open until you release the mouse button. when you release the mouse button, the icon you’ve been dragging is dropped into the active folder. That window remains open; however, while all other windows you traversed close automatically.
To cancel a spring-loaded folder, drag the cursor away from the folder icon or outside the boundaries of the sprung window. The folder pops shut.
You can toggle spring-loaded folders on or off by going to System Preferences > Accessibility > Mouse & Trackpad. (There’s also a setting for how long the Finder waits before it springs the folders open.) [Also from Apple World Today.]

grab4/ Taking timed screenshots — Hopefully you know the standard Mac screenshot commands (Command-Shift 3 for the whole screen, Command-Shift 4 to select an area with a crosshair). But Apple includes an application (program) in your Applications folder, then in turn in the Utilities folder, that can take them at timed intervals. Open Applications and launch Grab.
When Grab launches, it just waits there with its menus for you to do something. To take a timed screenshot, pick that option from the Capture menu or press Shift-Command-Z. A dialogue box will appear to tell you what’s what. Click Start Timer and as the dialogue box notes, you’ll have ten seconds to set up your screenshot. (If you find that Grab isn’t including your cursor and you’d like it to, select that option within Grab > Preferences and choose one of the cursors there to include it in your next timed screenshot, or if you would prefer no cursor to show up, choose the blank option at the upper-left.
After the screenshot is taken, you can save it out of Grab at its full size.

5/ Maybe a little obscure for some, but you can disable LinkedIn birthdays in macOS Sierra Calendar — There’s a Birthdays calendar under the Other category in macOS Calendar. Uncheck or delete that one, as it’s one LinkedIn uses. You can also disable LinkedIn in your Contacts’ Preferences > Accounts category.

Now, five for iOS:

1/ Enable Siri for third-party apps in iOS 10 — For third-party apps, Siri support is off by default, and has to be manually toggled on app-by-app for titles that support the technology. There aren’t many that do support Siri so far, but for those that do, open the Settings app from the iOS home screen, then scroll down to the Siri menu option. The next step is to tap on the vague App Support option.
To use Siri once you’ve turned it on for any supported apps, you have to mention an app by name. Saying “find men’s fashion pins on Pinterest” will generate results, for example, while saying “find men’s fashion pins” will not only fail to open Pinterest, but potentially create wacky consequences as Siri tries to interpret what you mean.

2/ Create your own live wallpapers with iPhone 6-7 — First, take a Live Photo by tapping the little circle icon at top centre above the viewfinder screen in the Camera app on any iPhone that supports 3D Touch.
In the app, select the photo you’d like to turn into a Live wallpaper.
Centre the image to your liking, then tap Next.
3D Touch the screen by pressing down in order to get a preview of the wallpaper.
Tap the wand icon in the lower left corner to choose between the animation effects.
Tap Save to export it to your Camera Roll.
Once the photo has been saved, go to Settings > Wallpaper > Choose a new wallpaper to find it (note that this is where you can set any image you took as a Wallpaper, for the Home and/or Lock screen). Note Live Wallpapers will only work on iPhone 6s or later – as long as your iPhone supports 3D Touch, this will work for you.
(An app called LivePapers can turn any photo into a Live Photo. It’s NZ$2.49/US$1.99 in the App Store. It lets you turn any still photo into a Live Photo, which you can then set as a wallpaper on supported iPhones.)

3/ Change the default search engine in iOS Safari — Most iOS users are blissfully unaware of the fact they can easily change the default search engine that’s used by the Safari browser on the iPhone, iPad and iPod touch. While the default engine is still Google, it’s also possible to change to Bing, Yahoo, or even DuckDuckGo. Here’s how to do it.
Launch the Settings app and scroll down to Safari (it’s near the bottom of the list of Apple pre-installed apps), tap on it, and the top item on the screen that’s displayed is Search Engine (see image below).
Now tap on the search engine you’d like to make your default (see image below). Now when you enter search text into the search/address field at the top of the Safari screen, the results that are returned are from the new search engine.

4/ Search in secret — As above, you can choose a search engine that doesn’t track and record your searches, say if you’re using a work phone or you simply don’t want to leave a trace. As above, just choose DuckDuckGo … it may not be as comprehensive with results as Google.

5/ Speed searches by turning off Safari Suggestions — Because the suggestion may take a split second longer to load than the search results below it, you may inadvertently hit the suggestion instead of the term you wanted. There is a really quick way to fix this, though, so let’s pop over to Settings and check it out, shall we? It’s under the Safari preferences.
Toggle off Safari Suggestions there, and now your search results will now not try to do anything fancy or extra.

Five Tip Friday ~ Find and open files quickly in macOS Sierra


1/ Use Recent iItems — Under the Apple Menu at the upper-left of your screen is an option labeled Recent Items. Hovering over Recent Items (above) will show you the files and applications you worked with recently, and within a couple of seconds, you can open one. (And here’s another quick tip: hold down the Command key – there’s one either end of your Spacebar – while you’ve got that menu up to reveal where those items are in the Finder rather than opening them.

2/ ‘Spotlight’ your files — If you either click on the magnifying glass at the upper-right corner of your screen or use the associated keyboard shortcut instead (it’s Command-Spacebar), you invoke the Spotlight search window. Type in the name of the file you’re looking for or a keyword that appears within it, and you can open that file by just pressing Return if it’s the top result.

3/ Files from the Dock — Under modern versions of macOS, you can right- or Control-click (hold down the Control key on your keyboard and then click) on some programs’ Dock icons to see recent items that have been opened with that app.
Click on one to open it, and it opens.

4/ Ask for your files, literally — Sierra’s version of Apple’s voice assistant Siri lets you search for files using your voice. Just click on its colorful menu bar icon to get started.
Try “find files I opened yesterday,” or “show me Pages documents on my Desktop”. Siri is really handy for quick searches, assuming you’re not embarrassed to be talking to your Mac. When you find what you’re looking for, double-click it within Siri’s window and it opens.

5/ From within apps — Open almost any app (Nisus, Pages, Word, Numbers, Indesign, Photoshop, GarageBand …) and choose Open Recent form the File menu. This is handy if you’ve chosen Clear Menu from the Recent Items menu in the Apple Menu as above for any reason but you know you were working in any of the above apps and more – it’s always worth looking for this menu item.

Extra: How to show the User Library Folder in macOS Sierra — Apple likes to hide this as, be warned, it’s not something you should ever play with unless you really know what you’re doing. So this was well-intentioned, but frustrating for longtime Mac power users. There were still several workarounds to access or unhide the Library folder, but they weren’t immediately obvious or simple (like holding down the Option key when you drop the Go menu in the Finder).
Apple still hides the user’s Library folder by default, but in Sierra you can restore it with a single checkbox: launch Finder and navigate to your user Home folder (you can jump directly to your user folder by select Go>Home from the Finder’s menu bar or using the keyboard shortcut Shift-Command-H).
With your Home folder open, go to View > Show View Options from the menu bar, or use the keyboard shortcut Command-J.
At the bottom of the View Options window, check the box labeled Show Library Folder and then close the window with the red close button in the upper-left. You’ll now see your Library folder listed inside your Home folder, where it will remain unless you uncheck the aforementioned option.
(The handiest thing about this for non-pro users is being able to add your own picture the the Desktop Pictures folder so you can set your own pictures via System Preferences.)

Five Tip Friday ~ Are you using Siri on Mac? More good reasons to try

Siri offers a quick way to get your system specs
Siri offers a quick way to get your system specs – clicking the More Details bar launches the usual About This Mac dialogue.

1/ Siri by default — If you keep forgetting that Siri is now in your Mac, to encourage yourself to use Siri consider changing the keyboard shortcut that launches it to Command + Space. This is usually the keyboard shortcut for Spotlight – then you can change Spotlight’s keyboard shortcut to Option-Space, or something.
Why? Whenever muscle memory presses the shortcut that used to summon Spotlight, Siri appears instead and forces you to find the file, open the application, perform the Web search, or whatever using your voice instead of the keyboard.
You can change Siri’s shortcut in System Preferences>Siri, and the one for Spotlight in System Preferences>Spotlight.

2/ Need some more reasons to give Siri a go? Siri is brilliant at maths: complex equations, Pi, conversions of anything to anything, percentages … it’s so much easier than launching apps and tapping keys and all that palaver.

3/ Get your system specs — The information available under Apple Menu>About This Mac has been vastly improved, but now we have another way to figure out machine specs in macOS Sierra: Siri. Apple’s voice assistant can answer all sorts of questions for you or for anyone you’re trying to help, like ‘How much memory is on my Mac?’ ‘How much free storage do I have on my Mac?’ and ‘How fast is my Mac?’
Click on the Siri icon in the upper-right corner of your screen or hold down the key-combo, and start talking.

4/ What’s the weather like? Siri will respond to a variety of weather-related queries, from the standard “What’s the weather forecast for today?” to more conversational requests, such as “Will it rain today?” Yussss!

5/ Your system can recommend how to save storage space — If you’re running out of space on your Mac, Sierra’s has suggestions for you. The latest version of macOS makes recommendations based on your current usage of your drive.
Click on the Apple Menu at the upper-left corner of your screen and choose About This Mac. Now click the Storage tab, and from there, pick Manage. When the next window pops up, select Recommendations in the sidebar, and you’ll see what your Mac thinks you need to do. This might suggest setting the trash to empty every 30 days, automatically removing iTunes media after you’ve watched it etc. When you click on the button next to one of the recommendations, your Mac will walk you through turning it on and will mention any caveats.
Be sure your machine has a backup before you make any big changes like these, especially if you’re going to turn on iCloud Photo Library and sync your images with your other Apple devices.
If the Recommendations feature is asking you to do something you don’t understand (especially if you’re using the Reduce Clutter option to review your files), then consider putting the brakes on. Better to keep extra files on your Mac than to remove something you need(although, of course, you really should have a backup).

Want more? Check out this list at TekReview.

Five Tip Friday ~ macOS Sierra adds over 60 security features but also cool things


1/ Fast sound changes from the Menu Bar — The Sierra Sound menu bar makes switching audio input and output sources even simpler.
If you don’t see the Sound menu bar item – it looks like a little speaker and sits at top right of your monitor – go to Apple menu>System Preferences>Sound and check ‘Show volume on menu bar’. Now you can click the speaker icon in the menu bar to adjust your Mac’s volume.

2/ More sound control — Clicking the Sound item in macOS Sierra’s menu bar lets you set the volume and output. Prior to macOS Sierra, you had to hold down the Option key and then click the Sound menu bar item to show output options, to change between your internal speakers and headphones, for example. But in Sierra, your output options are always visible, while Option-clicking adds input options to the bottom so you can quickly switch between your internal microphone and your fancy podcasting mic.
Switching speakers without needing to Option-click may not seem like a big deal, but it’s one of many little improvements that all add up to a more efficient interface.

3/ Rearrange your Menu Bar — Before Sierra, you could move some of the system icons, but not the third-party ones. Now, nothing’s off limits except Notification Center (the three-lined icon), which stays pinned to the right. Just hold down the Command key on your keyboard, then click and drag any icon to rearrange things at top right.

4/ Export multiple albums in macOS Sierra — Click the grey Albums header in the left sidebar. It looks more like a label than a button, since it’s just the word ‘Albums’, but click it. On the Albums view this takes you to, you may see individual photos from the last album you were in. If so, click the left-facing arrow at top left to get back to the root Albums view. Here you should see all of your albums as thumbnails. From here, you can choose to export entire albums just by clicking on them. But if you shift-click for a continuous between-click selection, or Command-click for several individual albums, you can select multiple albums together and export them all at once. Now choose Export from the File menu …

5/ One for the aficionados: detailed CPU info via the Command Line — It’s easy to get general hardware information about your Mac from ‘About This Mac in the Apple menu, but the command line data, thanks to UNIX being pre-loaded on every Mac, can provide extra tidbits that the GUI leaves out. Here’s how to reveal additional detail of your CPU from the Terminal app.
Open Terminal (it’s an app on every Mac, and it’s in your Utilities folder in the Applications folder) and either type in carefully, or (much easier) paste:
sysctl -n machdep.cpu.brand_string
Then press the Return key. Here’s mine:


Five Tip Friday ~ macOS Mail attachments in macOS Mail (not Outlook)

Screen Shot 2016-08-19 at 1.59.22 PM1/ What attachment? —  An email may have an attachment in it, but sometimes, annoyingly, it’s not that obvious. One way to see it immediately is to hold down the Control key on your keyboard and click (or Right-Click, if you have that set up on your mouse or trackpad) the list headers(i.e., usually From Subject, Date Received …) above your main message window to add an Attachments category, which will then show up as a little paperclip icon. In this list the number of attachments an email holds will be listed as a number.


2/ The hidden menu —  An email you receive that has an attachment in it has a toolbar that’s hidden (above) until you mouse/trackpad-move your cursor over it (below).


This hidden menu even has it’s own little Apple trademark ‘Disclosure Triangle’ (circled, above) that shows more; in this case, an additional, drop-down menu. The choices you see when you drop this (by clicking on that little triangle) will differ depending on what type of attachments you’ve received, but a handy option for images, for example, is Export to Photos. Select that, and the attached pictures will drop right into your Photos Library.

3/ Save attachments — You could also use the above menu to save all the attachments if the email has more than one; it you just want to keep one of the attached items, click its name.

4/ Right-clicking — If you can see the attachment right there in the main body of the email, you can just right-click (or hold down the Control key on your keyboard and click) directly on the image (or whatever) and you’ll get a pop-out menu of options.

5/ Quick Look — You could choose Quick Look from the above-mentioned poppet menu to see a high-definition image of the attachment, or play an audio or movie file, but why when you can just click on the image and tap your spacebar? It’s much quicker, and note this is the standard Quick Look shortcut you should learn anyway.

Extra — You can simply drag and drop visible attachments out of Mail and onto your Desktop, or onto the Photos icon in the Dock to import it that way.

— Why so late? Sorry, I got really busy this morning.
— Why no email tips for Microsoft Outlook? Coz it’s clunky and it sucks, in a nutshell. I can’t believe people still bother with it.

Five Tip Friday ~ Safari on Mac

Safari tips, and make your cursor easier to spot in System Preferences>Accessibility)

1/ Quick address changes — If you’re looking at one site and you wish to visit another, you don’t have to click within the address bar, highlight it and then delete the existing address. Hold down the Command key, and while it’s held down, press the L key and  it highlights the current address. Immediately enter the new one.
It’s also unnecessary to enter ‘http://’ or ‘www’. Simply enter the domain, such as macworld.com, and then press Return to go to that site.
(If you want to always see the full address, choose Safari > Preferences> Advanced and then turn on Show full website address, as Safari no longer shows this by default).

2/ No squinting necessary — If the web page content is too small to read, you don’t have to squint; you can enlarge it by pressing and holding Command and then tapping the + key on your keyboard (Command – [minus or dash] reduced size).
To enlarge the text but not the images, choose View > Zoom Text Only.
To specify a minimum font size for Safari to use, choose Safari > Preferences > Advanced and enter a larger size in the Never use font sizes smaller than field (it’s visible in the screenshot above). Anything over 14 will be eminently readable.

3/ Using Reader View — Ads are necessary to the monetary health of many websites, but they can make it difficult to focus on reading — especially when they blink or talk back to you. Happily, you can eliminate all that by clicking the icon at the far left of the address bar (it looks like four tiny lines). Then Safari enters Reader View.

4/ Share web pages easily — To share a page with somebody else, choose File > Share > Email This Page and Safari opens a fresh email, puts the headline into the subject field and inserts a link to the page in the message body. (Safari helps you send additional webpages to recent recipients by adding their names to the bottom of the Share menu.)
In the email message, use the Send Web Content As menu to choose between sending a link, the whole webpage, a PDF, or the webpage in Reader View. (The last three options keep your recipient from having to click the link to see the content.) Reader View sends a distraction-free webpage to your recipient. (These tips came from Lesa Snyder at Macworld. There are a couple more on the page.)

5/ Keep losing your cursor? No more — The current display trend is towards much higher resolutions: 4K and 5K displays. At these native resolutions , everything is crisp, clear and .. tiny. It’s all too easy to occasionally lose track of the cursor whether or not you have El Capitan’s ‘Shake Mouse Pointer to locate’ enabled. (It’s found in System Preferences > Accessibility > Display.)
By making the cursor just a bit bigger to begin with, one doesn’t have to engage quite as often with that (delayed) magnified cursor.

Five Tip Friday ~ Mac tips for Safari, typing and Notes


1/ Tabbed Browsing in Safari — You haven’t lived if you’re not using Tabbed Browsing in Safari, which lets you boot links from search pages into tabs along the top that you can then inspect at your leisure – way more efficient than going backwards and forwards trying to find the correct link from a search.
Assuming you are using tabs, here are some navigation tips. The pre-El Capitan option to use Command-1 through Command-9 for favorited bookmarks remains; after El Cap it has shifted to Command-Option plus a number to go beyond the first 9 tabs; the Command key by itself plus a number moves among the first nine tabs open.

2/ Jump a tab — You can use Control-Tab or Command-Shift-] to move from left to right among open tabs, one at a time, and Control-Shift-Tab or Command-Shift-[ to move from right to left. This includes pinned tabs (which sit at extreme left) which is a new feature introduced in El Capitan.

3/ Show All Tabs — Press Command-Shift-\ to review all open tabs  (or click the button that’s by default in the upper right corner of the Safari window), which are grouped by sites for adjacent tabs that have the same domain (like docs.google.com). Press the keystroke, click the button, or press Escape to exit the Show All Tabs view. Show All Tabs can be slightly more useful, too, if you enable Safari in the iCloud system preference pane and Settings>iCloud on two or more of your devices logged into the same iCloud account. Then, Show All Tabs will reveal all tabs open not just on your Mac, but also on other devices down at the bottom of the scrolling window. This isn’t part of Handoff, but a separate feature, and useful in a different fashion. (These tab tips came from Macworld.)

4/ Fixing double initial letters — DO you do THis? I do. To automatically make the second letter into a lowercase letter, Microsoft Office has a setting, but OS X offers this ability  system-wide as part of automatic spelling correction. This works in all of Apple’s programs and is available in other apps that take advantage of it. This autocorrect will drop in what OS X thinks is the ‘correct’ replacement as you type — it may sometimes be the wrong one if you’re using a specialised term or a special spelling, but generally, it’s the right choice.
In System Preferences, you can enable autocorrection in the Keyboard pane under Text. Check the Correct Spelling Automatically box. In individual apps, like TextEdit, Pages, or Mail, use the Edit > Spelling & Grammar sub-menu to make sure both Check Spelling While Typing and Correct Spelling Automatically have checkmarks. Many third-party apps have the same settings, picked up from the system.


OS X 10.11.4 Beta lets you protecting your Notes with a Password — One of the features in the beta of 10.11.4 is the ability to password-protect items in Apple’s Notes program– in other words, this will come to the public release of OS 10.11.4 once it’s available. In the Notes app for the Beta, there’s now an option to do so under the File menu. Select a note and click on that, and you’ll be asked to set a password and (optionally) add a hint.


There are a couple of important caveats here. The first is that any password-protected notes won’t show up on devices that don’t meet the requirements. So don’t add a password to a note you desperately need to sync to your iOS 9.2 iPhone as it will vanish from that device. Also, the password you’re setting isn’t just for the one item you had selected, but applies to all of the notes you password-protect from then on. The next time you try to apply a password to a particular note, you may be asked to enter the master one you set. And of course, you’ll need to put in that password whenever you want to actually read those notes in the future. So don’t forget it! A couple more tricks: if you need to take off the protection for a particular note, that option’s under the File menu; it’ll be labeled “Remove Password.” Also, under the Notes menu, you’ll find some useful choices like Set Shared Password.
There you can change the password you set, or you can reset it (which means that notes going forward will have a new password without changing the one you applied to previous notes).
You could also use the “Notes” menu to lock the already protected items.

Five Tip Friday ~ Locations in your service in iOS

SetLoc1/ Get a reminder when you arrive or leave — Say you have to stop at the ATM on the way home and pick up some cash for something. While you could set a reminder for when you’re about to leave the office, but there’s a decent chance you’ll see the alert, swipe it away, walk out the door, and forget it.
Instead, try a geotagged reminder. Open the Reminders app, add a new reminder by tapping the Plus button at lower left (“Get cash!”), tap the little information icon (the i in the circle to the right) and toggle on ‘Remind me at a location’, then pick a location — in this case, you may even be able to search on ‘ATM’ to find a nearby cash machine. In my example, I typed in ‘Mamata’ so I’d remember to get a pack of their delicious ginger and walnut biscuits from Mamata Bakehouse in West Lynn (as if I’d forget, but a reasonable example – but what’s really interesting is that Apple Maps has a pretty comprehensive list of local businesses even for Auckland New Zealand) … You can set the reminder to trigger itself when you arrive at a certain location, or as you leave it.

2/ Send your location via text — Say you’re trying to meet up with a colleague downtown, and all she needs to know is where you are. You could try describing your location in a text, but there’s an easier, faster and much more precise way. You can text your location to a friend (even an Android-using friend): within your message thread in the Messages app, tap the Details button in the top-right corner of the screen, then tap Send My Current Location. Your friend will get a text message with your map coordinates. If your pal is using an iPhone or iPad, a snippet of a map with your pinpointed position will appear in the actual message thread, whereas Android users get a link they can open with Google Maps.

3/ Let your friends know you’re on your way — The iOS Find My Friends app is a great way to keep track of your friends and loved ones. Once you’ve added some iOS-using people to your Find My Friends list (assuming they’ve given you the OK, of course), you can track their locations and even get alerts when they leave their current location or arrive at a new one.
But you can also set up your own ‘geofence’ to let fellow Find My Friends users know when you’re on the move: launch the Find My Friends app, tap Me at the bottom of the screen, then tap Notify Friends. Add some names in the To field, then pick a Send My Location option: Right Now, When I Leave, or When I Arrive. Tap “Other” if you want to specify a location other than your current position.
There’s another way to do it: go back to the main Find My Friends screen, tap a name in your friend list, tap the “More…” button, then tap “Notify [name of friend].” Once again, you can then pick an option: Right Now, When I Leave, or When I Arrive. If you, say, want your family to know (for example) each and every time you’re heading home from work, or your colleagues back from lunch or whatever, just toggle on the Repeat Every Time setting.

4/ Know when it’s time to go — You don’t want to be late for that big meeting in the city, but you don’t want to be stuck cooling your heels because you’re too early, either. When’s the best time to head out? iOS can pick a precise departure time for you. Make sure you’ve added a place in the event’s Location field. As you type, search results from the Maps app should begin to appear. When you see the right one, tap it. Now you’ve added a location, scroll down to the event’s Second Alert field, tap it, and select Time to Leave. (There’s a good chance that Time to Leave is already the default alert setting on your iOS device – you can check by tapping Settings>Mail, Contacts, Calendars>Default Alert Times.)
When the time is right (basically, depending on how long iOS thinks it’ll take you to drive to your destination, factoring in traffic) your iPhone or iPad will ping you about 15 minutes before it’s time to hit the road.
Unfortunately, there’s no custom setting if you’re planning on walking or taking public transit.
Fun fact: If you check a geotagged-event on the Mac version of the Calendar app, you’ll see the weather forecast for the specific time and place of the event.

RecentLocations5/ Keep iOS from tracking you — Your iPhone (or iPad) keeps a list of your “frequent locations”—specific places you’ve been spending a lot of time at lately.
You can check your own list of regular hangouts by tapping Settings > Privacy > Location Services > System Services > Frequent Locations, and you’ll probably find entries for your home and office, as well as anywhere else you’ve been visiting on a regular basis. You can even tap on a place and see long entries marking your visits, complete with times and dates. According to Apple, your “frequent locations” list helps “provide useful location-related information,” presumably like commute times, nearby restaurants and the like.
If you’d rather not have your iPhone or iPad keep such close tabs on where you’ve been, just tap the Clear History button and toggle off the “Frequent Locations” setting.

Additional tip — While you are in the Privacy Settings>System Services, you can turn on Status Bar Icon and then you’ll see whenever Location Services is requesting your location. This twitch is right down the bottom of the System Services list.

These tips came from PC World.

Five Tip Friday ~ iOS Mail can have signatures, and making space in iCloud

1/ Add a simple text signature to Mail for iOS — Unlike on Mac, you can only have one signature per email account on your iOS device. Choose Settings, then Mail, Contacts, Calendars. Choose Signature and create your Signature

ComSig2/ Add a complex signature to Mail for iOS — You can take a signature, complete with image, that you have created on your Mac and use it on your iOS device. Just send yourself an email that contains the signature you want to use. In the email you receive, click on the signature, Select all, then Copy. Now Select Settings>Mail, Contacts, Calendars>Signature
If you already have a signature saved, delete it.
Then double tap to get the save options and select paste. It will remain in place until you decide to change it.

3/ Free up space in iCloud — Call me a Scrooge but I have managed to resist buying extra storage space in iCloud for years now, and I’m running three devices on the account. The first easiest way is to delete emails you have received with attachments in them, and easiest of all is to do this on your Mac as you can delete multiples at once.
Please remember that iCloud is essentially a folder on a hard drive somewhere that you access over the internet, with access privileges set to you via your email address and Apple ID password. 

4/ Delete iCloud backups to free up iCloud space — When a device is set to backup to iCloud, Apple automatically backs up data and settings stored locally on the particular device; it does not create a backup of data already stored in an iCloud account via Mac or iOS apps (from iOS 8.1, that includes iCloud Photo Library, shared photo albums, My Photo Stream, documents, contacts, calendars, mail, bookmarks, and notes).
iCloud backups include purchase history from the iTunes or App Store, app data, home screen and app organisation, iMessage/SMS/MMS text messages, device settings, and visual voicemail on an iOS device. But if you have multiple devices, old iCloud back-ups can quickly fill up their storage — particularly if they’re on the free (yay!) 5-gigabyte tier.
To delete an old iCloud backup from an iOS device, simply open the Settings app, and select iCloud, then select Storage. There’s a line graphic at the bottom of the following screen representing the amount of iCloud storage currently in use. Next, select the particular Backup to be deleted. Users with iCloud being used on multiple devices will have more than one.
Selecting particular old (and redundant) backups to delete (not the current one, obviously).

5/ Choose which apps back up — You can choose which apps back up, too – remember (and please note) that, unlike on Mac or PC where documents go into files and folders independent of the applications that create them, in most cases, iOS apps contain the docs they create within the originating apps – and these can be backed up. So disabling any non-essential apps from a backup frees up space within iCloud storage.
At the bottom of the Backup Info screen, there is an option to Delete the particular backup. Once the backup is deleted, the amount of available iCloud storage will increase in proportion to the size of the deleted backup. To delete an iCloud backup from a Mac, open System Preferences and select iCloud. Then, select the Manage button on the bottom right of the window.

Five Tip Friday ~ Photos for Mac is still finding acceptance. These tips should help.


1/ Using the Tilt Wheel to straighten images — When your horizon line is off-kilter, Photos’ tool is less obvious than it was in iPhoto but it’s still there. To straighten an image in Photos, first double-click on the image you want to correct, and then choose the Edit button at upper-right. When you do so, you’ll see your tools appear along the right side. Crop is the one you’re looking for. Within Crop you can drag the handles along the edges of your image to crop it, and use the buttons at the bottom to change the aspect ratio, flip the image horizontally, or let Photos attempt to straighten and crop your picture (by clicking the “Auto” button). But straightening the image yourself is pretty easy: when you’re in Crop mode, a small tilt wheel appear at the right side of your chosen photo (above).
Click and drag on that wheel to adjust the angle of your image, and use the helpful grid lines that appear to make your horizon (or verticals) straight.

2/ Compare images for before-and-afters — If you edit a picture (for example by applying a filter or adjusting colour, exposure etc), hold down the M key while you’re still in edit mode to see the original; release that key, and you can view your edited version for comparison’s sake. but  Crop an image and press M, and the program stubbornly refuses to show you the original (and you’ll hear a ‘you can’t do that’ alert beep for emphasis). Hopefully Apple will fix that …

ExportFrame3/ Exporting still images from videos — A new trick you can do with the new Photos program) is exporting frames from videos. The feature’s a bit hidden, but it’s still really simple. Start by double-clicking on any video to open it, and then click on the gear icon that’ll appear on the control bar. The option is called ‘Export Frame To Pictures’. This puts the frame into the Pictures folder in Finder, please note, and not into Photos’ Library.

4/ Other Gear choices in videos — There are some other handy choices: Trim is useful as is Reset Trim if you’ve gone wrong when you tried to edit. Set Poster Frame changes what thumbnail Photos shows on the selected video when you’re scrolling through your library, and the final option lets you swap back and forth between scanning and stepping controls to either step through a video frame by frame or scan forward and back in the more traditional manner.

5/ Smarter Smart Albums — Choose File>New Smart Album or press Command-Option-N once you’ve launched Photos on your Mac (note that you can’t create smart albums in Photos for iOS). In the sheet that appears, use the menus to pick criteria. Click “+” to add another row of criteria (to remove a row, click “-”). After adding a second row, use the Match menu to tell Photos to include pictures that match any of the criteria or all of it.
Tagging pictures and videos as a favourites causes Photos to tuck them into the Favorites [sic] album which is also a smart album. Unfortunately, after a few months of happy-go-lucky favoriting, the album gets bloated, so it’s no longer useful for finding stuff quickly. A solution is to track down favourites in specific albums. To do it, create a smart album that includes the criteria “Photo,” “is,” “favorite,” and then add another row that includes “Album,” “is.” Then, pick the album name from the third menu, and then set the Match menu to all.
Another way to tame a gigantic Favorites album is to locate favorites based on a certain time period. Create a smart album that includes the criteria “Photo,” “is,” “favorite,” add another row with “Date,” use the second and third menus to drill down to the date range you want, and then set the Match menu to all.
If you shoot with multiple cameras, you can create separate smart albums for each model. Create a smart album with the criteria “Camera Model,” “is,” “Canon 5D Mark III” (or whatever). Add another row to limit the album to a specific lens, date range, album (or several), favorites, and so on, and then set the Match menu to all.
If you spend a little time training Photos’ facial recognition feature, you can round up pictures of certain people (handy for slideshows and other projects). Create a smart album that includes the criteria “Face” and “is,” and then pick a face tag from the third menu. Add another row that includes “Face” and “is,” and pick another face tag from the third menu. Rinse and repeat until you include all the people you want in the album and then set the Match menu to any or all.
A smart album with the criteria “Photo,” “is,” and “tagged with GPS” gathers all your GPS-tagged images. Add another row of criteria, say, with “Text,” “includes,” “Manhattan,” with the Match menu set to all creates an album with all the pictures you’ve taken (and will take) in Manhattan, New York, excluding any that contain Manhattan elsewhere in their metadata—say, in a description describing the famous cocktail you enjoyed at dinner.
If you (wisely) use keywords and you frequently use the search field to find certain ones, create a smart album that gathers them instead. That way you get all the images that currently have the keyword(s), as well as any future images you apply those keywords to. So if you keyword your flower shots with flower, create a smart album with the criteria “Keyword,” “includes,” and “flower.” To find your macro flower shots, add another row with the criteria “Lens,” “includes,” and “Lensbaby Muse” (or whatever macro lens you use), and then set the Match menu to all.

There’s even more on this subject at Macworld.

Five Tip Friday ~ Photos on Mac and iOS

Show the Sidebar
Show the Sidebar

1/ Find your images on a map — With the Info pane visible (from the Windows menu, choose Info), any image, video, or multiple selection that contains geotagging information will appear on a map at the pane’s bottom. With nothing selected, the Info pane shows the coarse placement of all photos in your library. You can zoom in to see fine detail about where images are clustered, but there’s no way to select a moment from that map – an oversight that will hopefully get corrected one day.
When viewing moments, if there are one or more geotagged media items in the set, the label for that place or range of places appears as the moment name in bold. To the right of the moment’s name, a broader place name appears in fainter type. Click that, and a full-window map shows all the moment’s photos.

2/ Organisation versus iPhoto — If you aren’t seeing a list of albums and other special items at the left of Photos, choose View > Show Sidebar.

3/ Time increments for Moments — You can show larger increments of time, up to years, and click the location. You can opt to show in larger or smaller groups by checking or unchecking the Summarize Photos option in Photos > Preferences in the General pane. (Photos automatically identifies moments: there’s no way to override and create them yourself.)

4/ Share photos online on Mac and iOS — iCloud Photo Sharing is a private and secure way to share digital memories with certain people. When you create or subscribe to a shared album, it appears on all of your devices. iCloud Photo Sharing does not count against your allotted storage space for free iCloud accounts, so it’s free.
Turn on iCloud Photo Sharing on all your devices (this has nothing to do with iCloud Photo Library). In Photos for Mac, choose Photos > Preferences and in the iCloud pane, turn on iCloud Photo Sharing. On an iOS device, tap Settings and then scroll down until you see Photos & Camera. Give it a tap and on the next screen, tap the switch next to iCloud Photo Sharing (it turns green).
Creating (and adding content to) shared albums is mercifully simple: in Photos on Mac, select an album or some thumbnails. Click the share icon in Photos’toolbar and choose iCloud Photo Sharing. In the resulting sheet, click New Shared Album, and then on the next sheet, name the album and invite someone to subscribe to it by entering their name, email address, or cell phone number into the To field. In the Comment field, enter a description of the goodies you’re about to share.
When you’re finished filling out the all the fields, click Create. Your invitees promptly receive an email invitation to subscribe to your album. Once they click the Subscribe button in the email, the shared album appears in Photos’ Shared view on all the devices on which they’ve turned on iCloud Photo Sharing. Creating a shared album in Photos for iOS works the same way, though you can’t select a whole album for sharing: You have to select individual thumbnails instead (bummer!).
To like and comment on an item in a shared album in Photos for Mac, open the album, double-click a picture or video and then click the “+” icon that appears in the picture’s lower-left corner (it looks like a thought bubble). When you do, the comment sheet shown below appears. Click the smiley-face icon to like it, or click in the comment field and enter something pithy. Click Send, and Photos adds your comment to the list.
To like an image or add and view comments in Photos for iOS, tap to open the shared album, and then tap the picture itself to open it. Beneath the picture, you see controls that let you like the image, view comments, and add your own. To delete a comment, tap and hold your finger down on it, and then tap the Delete button that appears just above the comment. (There’s more on this at Macworld, by Lisa Snider.)

5/ Eight ways to get photos onto your Mac and iDevice — There are several convenient sidedoors into Photos that work whether the program is running or not. My favourite on Mac is Image Capture, an Apple app already on every Mac. Macworld has a rundown.