Tag Archives: Keynote

Five Tip Friday ~ Pages, Keynote, Numbers collaboration and more on macOS and iOS

Yes it’s Good Friday already in New Zealand, and yes I’m up, and yes I am going to work, as the museum I work at only closes on Christmas Day. Luckily I have time to add some tips for you.
By default, people that you invite can edit your document, but the initial sharer can change share options and limit who can access it (from Apple World Today).

1/ Apple’s Pages, Numbers and Keynote apps for macOS and iOS allow you to collaborate — You can invite others to your documents and work on them together in real time. Here’s how to use iWork collaboration on a Mac with macOS Sierra and Pages 6.0, Numbers 4.0, or Keynote 7.0 or later;
An iPhone, iPad, or iPod touch with iOS 10 and Pages 3.0, Numbers 3.0, or Keynote 3.0 or later;
A Mac with Safari 6.0.3 or later, or Google Chrome 27.0.1 or later;
and even on a Windows PC with Internet Explorer 11 or later, or Google Chrome 27.0.1 or later.
To invite others to collaborate you must be signed in to iCloud on your device and have iCloud Drive turned on. If you’re using a web browser, sign in to iCloud.com and open the iWork app you want to use.
If you have an iPhone, iPad, or iPod touch with earlier versions of iOS or iWork apps, or if you have an Android device, you can view documents but can’t edit them.
When you invite people to collaborate on a document, spreadsheet, or presentation, the app creates an iCloud.com link for you to send to them. If you limit access so that only people you invite can collaborate on your document, they must sign in to iCloud or iCloud.com with their Apple ID. The name of the document is included in the URL. If the title or content of the document is confidential, make sure to ask participants not to forward the link to anyone else.
Here’s how to invite other people from your Mac. From Pages, Numbers, or Keynote, open the document you want to share. In the toolbar, click the share icon — a head with a checkmark by it.
Tap Add People to add people. Tap your preferred method for sending the link. If you choose to email your invitation, type an email address or phone number for each person you want to invite. Add any other information, then send or post the message.
The share icon — a head with a checkmark by it —  indicates that a document is shared. The checkmark changes to show how many people have the document open (not including you).


2/ Collaborating in iOS — Here’s how to invite other folks from your iPhone, iPad or iPod touch: if your document is already open in Pages, Numbers, or Keynote, tap the three dot icon, then tap Collaborate With Others. If you’re in the Document Manager, tap the share icon,  then tap Collaborate With Others. Tap the document you want to share. If the document you select hasn’t downloaded to your device, it downloads now.

3/ Protect with a password — If you set Who Can Access to ‘Anyone with the link, and you want to add a password, tap Add Password. Type your password and hint. You and other participants need this password to open the document.

4/ Invite other people from iCloud.com — If your document is already open in Pages, Numbers, or Keynote for iCloud, click the share icon in the toolbar. If you’re in the Document Manager, select a document, then click the icon that looks like a gear. Now choose Collaborate With Others.

5/ Password protect iWork documents anyway — Here’s how to password-protect Pages, Numbers, Keynote docs in macOS Sierra: From Pages, Keynote or Numbers, open the document that you want to secure with a password.
Go to the File menu and choose Select Set Password.
Enter a password and a hint.
That’s it! As you set a password, a small lock icon will appear on that particular document indicating that it’s secured with a password. The next time you need to access the doc on any Apple device or via iCloud, you’ll be asked for a password.

iWork collaboration, new Mac games, 25 dongles

(Image from Engadget)

Apple introduces real time, cross-platform iWork collaboration — Apple has just announced a new iWork feature that allows both Mac and iOS users to collaborate on a variety of Pages, Numbers and Keynote documents in real time. The iWork collaboration feature is available for iPhones, iPads and Macs. Users running Windows can also work with colleagues via a web interface.

Hot Mac games released this summer — Ric Molina is onto it again.

Apple currently sells 25 dongles/adapters — Dr Andrew Leavitt gathered up all 25 dongles/adapters Apple currently sells. With folks thinking about the headphone jack going the way of the floppy, it’s an interesting list to consider. Apple still sells 30-Pin adapters, for instance, ad even an External USB to Modem adapter? Check out Dr Leavitt’s list. (Via Mac Observer.)

iWorks updates, and using Up Next


Apple has released updates to all of the iWork apps — The updates (also for iOS) primarily do two things: provide bug fixes for compatibility with Microsoft Office documents and make the apps more stable. The Mac update fixed an issue in Keynote when exporting presentations as images, and another with master slides that included links. Pages on the Mac (NZ$24.99 or free on all Macs released in the last 18 months) can now open some Microsoft Word documents that were previously impossible to open, plus it resolves an issue that prevented the use of Look Up for words in lists. Numbers can now open more Microsoft Excel spreadsheets.

How to use Up Next on iTunes — iTunes and the iOS Music app both offer Up Next, a way to queue up music you want to listen to. They work in very similar ways, allowing you to add music to the Up Next queue, change the order of tracks in the queue, and remove specific songs from Up Next. Let’s take a look at how to use Up Next in iTunes and the iOS Music app.

Apple Music 11m, Mac exploits, Keynote, Flash, iTunes illegal in UK, Microsoft Sway


Apple Music hits 11 million subscribers, pushing for 100M — Apple Music, the streaming music service Apple launched just over a month ago, already has 11 million trial members which puts it at a little over half the number of subscribers Spotify has after about ten years. Apple’s subscribers are all in a three month free trial phase so that number could drop dramatically, but Apple is hoping it’ll go up instead. The company wants to blow past all of its competitors combined and hit 100 million subscribers.

Why you shouldn’t freak out about this week’s scary-sounding Mac exploits — One set of researchers explains how a modification to your Macintosh’s boot-up firmware can persist undetectably and spread through peripherals to other computers. Another researcher’s work from a month ago is found in the wild, installing adware through a hidden escalation in user privileges. Both sound terrible, but neither is quite what it seems.

Keynote for Mac 6.5.3 review: gradual improvements have made it more competitive with PowerPoint — Two years ago, when Apple entirely revamped its iWork apps, I wasn’t terribly impressed with Keynote 6.0. Although I appreciated the interface improvements, I was frustrated with lost features and reliability problems. But after a series of small-to-medium updates (the app is now at version 6.5.3), Keynote has improved enough that it feels like a true upgrade over Keynote 5.3 (part of iWork ’09), even though some of the old features are still missing. [I’ve always loved Keynote, myself.]

Snuffing Flash — Adobe’s Flash is a multimedia system for computers that is generally accessed through a web browser — has been slowly dying on the Mac vine for awhile. Perhaps it’s time to remove it completely.

iTunes is now basically illegal in the UK, and not because it’s terrible — iTunes has taken a lot of heat in the aftermath of Apple Music’s launch, with some critics declaring the app should be dismantled and rebuilt from scratch [I concur with that]. But now British law has actually rendered iTunes illegal — and not because it’s so bloated that using it has become a complete pain. [This is like a law New Zealand had up to a few years ago which, thank goodness, was thrown out. Up until that point, even making a cassette from your own LPs had been illegal!]

Now you can try Microsoft’s Sway visual story tool on iOS, Windows 10 and the Web — Sway pulls together images, sound, and words into content for collaboration and sharing. It’s a new way of communicating that’s easier to try than to explain. Microsoft’s Sway is the anti-Office, with no rigid separation of tasks among Word, Excel, and PowerPoint. Instead, it lets you create live documents that give images, video and sound as much weight as words. And now you can try it for yourself, because Microsoft has released a public app for iOS, Windows 10, and the Web.

Ahrendts on Watch, Ives on luxury, Watch tool, Safari 55%, scratch test, Keynote

Angela Ahrendts explains Apple Watch rollout in employee video — Apple Senior Vice President of Retail Angela Ahrendts sent a video to Apple Store retail employees explaining the decision to limit initial Apple Watch orders to online only. In the video, which was posted by French site Mac4Ever (via 9to5Mac), Ahrendts delivers a very personal address that goes deeper into points she made in a written memo earlier in April, and stresses that Apple launched two new products at one time, Apple Watch and MacBook.

Apple designers Ive, Newson talk Apple Watch at Conde Nast International Luxury Conference — Apple designers Jony Ive and Marc Newson helped inaugurate the first annual Conde Nast International Luxury Conference on Wednesday, speaking with Vogue editor Suzy Menkes about the Apple Watch and their work philosophies. [‘Conde Nast International Luxury Conference’ kinda says it all, doesn’t it?]

New tool offers glimpse at Apple Watch screenshots before April 24 launch — A new tool can fetch screenshots for third-party Apple Watch apps, while another website showcases them in mockups, giving users a glimpse at software that hasn’t been formally shown off ahead of the device’s launch on Friday.

Apple’s Safari claims 55% of US mobile browser usage, 10.5% desktop share — In March, 55% of US mobile Web traffic stemmed from Apple’s Safari, although the browser continued to lag behind in the desktop environment, analytics firm StatCounter said on Wednesday.

Video Scratch Test for Ion-X Glass shows high scratch resistance — YouTuber Unbox Therapy has published a video showing several scratch tests for Ion-X glass, the material Apple is using on Apple Watch Sport. The tests were conducted on sample Ion-X material, rather than an actual Apple Watch Sport, and showed the material to handle a key, a knife, and steel wool. It didn’t hold up to sandpaper, however.

Keynote updated — Apple has updated Keynote for iOS to version 2.5.3. The update includes support for the ‘Keynote Remote Apple Watch’ app. That app will allow users to control Keynote presentations directly from their Apple Watch. [It’s how James Bond would do it.]

Five Tip Friday ~ iOS 8 and your iDevice, including Keynote

1/ Per-account Mail signatures — Yes, it’s possible. A lot of people only have one account on their iPhone or iPad, but many have two or more. On my Mac I have different signatures for different email accounts, as I use them for different things, and you can do this in iOS 8 too. Open Settings, choose Mail, Contacts and Calendars and scroll down to Signatures. Tap ‘Per Account’ (which you’ll only see if you have more than one account already set up) and configure-away. You can even ‘copy’ artwork from another app and ‘paste’ it in here for more sophisticated signatures with logos etc.

2/ Accessing Handoff with your device unlocked — Using Handoff to swap between your iOS devices and your Mac to complete documents, emails, and messages is a neat new ability with iOS 8 and Yosemite. Opening a Handoff-capable program on your Mac (and, if necessary, firing up an email or a document) will let you swipe up from the lower-left corner of your lock screen to continue that work on your iOS device. But you don’t actually need to lock your iPhone or iPad to access your Handoff stuff; all you’ve need to do is go to so-called App Switcher, which you’ll see whenever you double-click your Home button. Then, to see what Handoff has waiting for you, just swipe from left to right.
That reveals what you can access from your Mac or your other iOS devices. Tap that to open your work on your current gadget.

3/ Keynote on iPad — Did you know you can delete old Keynote presentations? Open Keynote on your iPad and click on Presentations. Tap the one you want to delete and hold your finger on it until your presentations start to wiggle (ie, exactly the same as getting into Edit Mode on your Home screen). Tap that presentation a second time and you will see a blue box around it. Now just tap the trash can in the upper left corner and you will see the option to delete it.

4/ Undo Actions — In Keynote on iPad, there’s no need to manually save changes as you work. Keynote automatically saves your work about every 30 seconds. But you can always undo your recent actions if you don’t want to save them: tap Undo in the top-left corner of the screen.

5/ Add transitions — If you don’t have a Mac and have to create your Keynote from scratch on your iPad, or you want to make changes when you are away from your Mac, you can still add or change transitions.
Tap once on the slide you want to add the transition to. You’ll see ‘Double-tap to edit’ fields. Tap the slide thumbnail on the left and you’ll see, near the top in white-on-black text, ‘Transitions’.
Tap on the transitions option and, in the effects tab, scroll down to select the transition you want – you can choose your effect by scrolling.

More — Tap on the Options tab to set other requirements. If you want to add an identical transition to multiple slides, a quick way to do it is create the transition on a single blank slide and then duplicate that slide as many times as necessary. This works on your Mac or your iPad.