Five Tip Friday ~ Mail: sending large attachments in iOS, Mail Settings Lookup, Auto-Responder


Apple has a page that lets you check your email settings online.
Apple has a page that lets you check your email settings online.

1/ Using Mail Drop in iOS — If you’ve updated to the latest version of iOS 9 on your iPhone or iPad, you have a very handy ability that was only available on the Mac up until now: Mail Drop. This feature will let you send large attachments through email, which is especially great on the iPhone, like a video that is too large to easily share with other people. MailDrop basically uploads the file to an Apple server and sends a download link to that to the recipient – very clever. (This link expires after 30 days; Apple wipes the file from its server.)
This feature is now also built in to iOS 9 now. To use it, all you’ve got  do is, well, use it: select a group of photos or a video that may be too large to send through Mail, and your iOS device will warn you and give you the choice of what to do.

2/ Mail Settings Lookup — Mail Settings Lookup is a free Apple service that can greatly help when setting up an account in the Mail.app (or other email clients). It only works with major email providers like Apple, Gmail, Yahoo!, Hotmail, Mail.com, and a few others. You can’t use it to check the settings of your work email, for instance, not even if your employer uses Gmail on the back end.
Load the page and you get to a form page.
Enter your email address (Apple states it will not store that address). Hit the blue arrow, and you’ll get settings for your incoming email server and outgoing server, too. You can use that information to set up an account in an email client – handy when you want to set up your account on a new Mac or iDevice.

3/ Forwarding multiple emails — If you need to send someone the entire history of correspondence on a project or the trail of an email conversation, open Mail. Either do a search for the messages you need or open the folder they’re in. You’ll have to select them all: if you click on one email and then hold down Shift and click on another, you’ll select everything in between them. Alternatively, hold down the Command key and click on messages, and your Mac will select everything you click on (even if the emails aren’t sitting next to one another).
Now you can click the Forward button in your toolbar (or press Shift-Command-F), and that will start a new email with all of the items you selected in the body of the message.

4/ Forward multiple emails as attachments — Alternatively, forward the selected emails as attachments. Select the emails and then pick Message>Forward as Attachment from the menus at the top or by right-clicking (or hold down the Control key on your keyboard and do a normal click) on one of the emails then choosing that same option from the contextual menu that ‘pops’.

5/ I’m away on holiday — And you can get Mail to do the ‘I’m away’ message for you, you know, like companies do.  In Mail, click on the Mail menu from the menu bar and select Preferences. Select the Rules tab and click on the Add Rule button.
Enter a description for this rule (ie, Auto Reply).
Turn on ‘If ANY of the following conditions are met: Set this section to Account | Exchange’.
Set this section to Reply to Message | Reply message text then click on the Reply message text field to the right to construct your message; ‘I am currently having a wonderful holiday you should all be jealous of and cannot answer my emails until [date’], for example. Or something more considerate … Click OK.
You will now get a message asking if you want to apply this rule to all existing messages. Click Don’t Apply as you only want the rule to work for new messages. Your Out of Office message is now set up.
NOTE: You must remember to disable your Out of Office message manually as it will not turn off automatically. Open the settings again and just uptick this rule so you can use it again another time.

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