5 Tip Friday x2 — Mac and iOS double dose


It’s been a while, since I have been travelling, so here’s a double dose to help make up for it.

You can always boost your icloud storage, but remember the prices are monthly
You can always boost your icloud storage, but remember the prices are monthly

1/ iCloud Drive — iCloud has been vastly improved in Yosemite, turning it more into a Dropbox and Google Drive competitor. iCloud Drive is in the Finder, and it works in a very straightforward way: drag a file into iCloud Drive and it’ll be available on other iOS devices, as well as via the web. Make changes to a Pages document on your iPad and it’ll be there when you get back to your Mac.
You get 5GB of free storage, but for NZ$1.29 per month you can bump that up to a decent 20GB. For NZ$4.99 monthly you’ll get 200GB, and 500GB will set you back NZ$12.99 a month, and for NZ$24.99 a month, 1TB. (To buy more, which I never do, preferring to manage my storage, open System Preferences, select iCloud and click Manage Storage.)
This Apple Insider post takes you into more detail on iCloud Drive across all devices.

2/ Turn Dashboard back on — By default, Dashboard, the area widgets where used to sit, is turned off in Yosemite. But it’s easy to turn it back on. Open System Preferences, then Mission Control and flick Dashboard to ‘on’.

3/ Get Enhanced Dictation — Apple still hasn’t built Siri into OS X, but the Dictation tool is handy for taking down quick notes with your voice. In Yosemite, not all the Dictation features come pre-installed; you have to download them. It’s simple enough, though – open System Preferences, click the Dictation tab and tick the Enable Enhanced Dictation box. The 422MB download allows offline use, plus continuous dictation.

4/ Use Dictation Commands — With this feature, you can control quitting programs, selecting words, and moving your cursor around with just your voice.
First, enable Enhanced Dictation as above, since the commands won’t work without that on. Now in System Preferences choose Accessibility and scroll down to click on the ‘Dictation’ tab from the left-hand list. You will see the ‘Dictation Commands’ option in the right-hand pane. Click on that to see what choices you’ve got.
Whenever you invoke Dictation under Yosemite (which you’ll do by pressing the shortcut for that, listed under System Preferences> Dictation & Speech> Dictation), you can speak those listed commands to do things like select text, copy and paste, undo an action, and so on. And if you tick the checkbox labeled “Enable advanced commands” at the bottom of that window, you can switch between apps, quit programs, minimise windows, and more!

You can change the sound your Mac makes when your iPhone rings
You can change the sound your Mac makes when your iPhone rings

5/ Change your Mac’s Facetime ringtone in Yosemite (OS 10.10x)— Yes, it’s possible! With 10.10 on your Mac and iOS 8 on your device, your Mac now ‘rings’ when your iPhone does. Open FaceTime (if it’s not in your Dock, it’s in your Applications menu) and from the menus at the top of your screen, choose FaceTime> Preferences.
In the Preferences window, the ‘Ringtone’ drop-down is near the bottom of the ‘Settings’ tab. Switch that to whatever you like, there are loads to choose from.
If you’ve set specific ringtones for any of your contacts, they will override this default preference, but everyone else will trigger the sound you picked here.

5 iOS tips …
1/ Since you’re now dictating with your Mac, here’s how with iOS — Here’s a visual guide to the current dictation shortcuts in Siri. (If you’ve used voice recognition software before, a lot of these will be familiar.)

2/ What’s playing? Apple integrated Shazam into iOS 8, which means that you can have your iPhone name tune (most tunes, anyway – it’s not so good with stuff like Captain Beefheart) you hear playing.
Start up Siri (press and hold the home button) and say something like ‘What’s the name of this tune?’ or ‘What’s playing?’ – and let Siri listen. Provided the tune is clear enough, and there’s not too much foreground chatter, your iPhone should establish what’s playing and provide a link to the iTunes listing.

3/ Siri can direct you home — Boot up Siri by holding in the Home button for a few seconds, then say ‘Take me home,’ and it’ll use Apple Maps (which is totally fixed and useful now, please note) to get turn-by-turn directions back to your house.
You’ll need to ensure you have an address listed for Home in your Contacts app, but even if you don’t, Siri will offer a shortcut to do so.

4/ Photos before and after — When editing photos in the Photos app (choose a photo and tap the Edit button at top right) , tap and hold the image to see how it looked originally. Release to snap back to your current edit – a great way to compare and contrast what it was to what it will be.

5/ Quickly complete web addresses in Safari — Press and hold the full stop key on the keyboard in Safari when inputing an address and you’ll bring up a list of internet address suffixes, like .com, .co.uk, and the like. Release your thumb over the one you want to insert it into the address.

—Business-boosting tips — Do you want your business boosted by giving your workers greater productivity? Book me for my 60 Mac tips in 60 minutes, or 60 iOS tips in 60. It’s a fun presentation, it’s over in 60 minutes and everyone walks away with a tip sheet they can refer back to. Groups up to 50, no problem. This will revive workplace productivity and make your devices more fun, less threatening and raise the knowledge of your staff.